FERPA Compliance

In this document, 'APOonline.org' and 'APOonline' are property owned by APOonline which is property owned by GreekTrack LLC (incorporated in the state of Kentucky) and may be used synonymously with 'APOonline' where appropriate.

Below describes our provision for compliance with the Family Educational Rights and Privacy Act.

The student records policy of APOonline is governed by the Family Education Rights and Privacy Act (FERPA). No one will have access to nor will the company disclose any information from a student educational record without the written consent of the student except to personnel within the institution, to officials of other institutions in which the student seeks to enroll, to persons or organizations providing the student financial aid, to accrediting agencies carrying out their accreditation function, to authorized representatives of the federal and state governments for audit and evaluation of federal and state supported programs, to persons in compliance with a judicial order and to persons in an emergency in order to protect the health and safety of students or other persons. All of the exceptions are permitted under the Act.

All student information is provided voluntarily by the student. Students are not required to provide educational content in order to participate in APOonline. Educational records kept on students at APOonline.org may include:

1. Personal or biographical data as gathered through the registration process
2. Course and event enrollments, grades, area of study, and organization involvement

These educational records are under the direct supervision and coordination of the organization administrator. A student who wishes to review any of his/her records may do so by contacting his/her organization administrator or by contacting APOonline.org with a formal request for a specific set of records.

Students may request to update the accuracy of their records by contacting their organization’s administrator or APOonline.org with all of the details necessary for updating the records, including a reason for the update.

APOonline considers the following data to be student directory information:

• Name, Grade, Major, and Gender
• Participating in officially recognized activities, including sports, meetings, and organization events
• Geographical location
• Registered email and mailing address
• Awards received and work experience reported
• Dates of use of the service
• The most recent educational institution attended

APOonline may use this data only for the internal functioning of the APOonline products.

Please see our Privacy Policy for more information regarding how we share information.