General

What is APOonline?

APOonline.org is your chapter's complete online management system. Track and manage service projects and membership all in one place. Keep records from year to year and connect with chapters around your area. APOonline.org is your one stop shop to all of your chapter's needs.

How much is APOonline?

APOonline Blue Level subscription is $6 per qualifying account per year. This total is divided by the number of terms the chapter has per year. APOonline sends invoices to each chapter each term thus if your chapter operates on the semester schedule then you will be billed for $3 per qualifying account per semester. The Gold Level subscription is $6.60 per qualifying account per year. The Diamond Level subscription is $8 per qualifying account per year.

What is the difference between Blue, Gold, and Diamond Level subscriptions?

For a full list detailing features available Blue, Gold, and Diamond Level subscriptions please visit the Pricing page. In general if your chapter already has a website that you wish to keep but still want the brother management features that APOonline provides, the Blue Level subscription is for you. If your chapter does not have a website or if you would like to replace your existing website, the Gold Level subscription is for you. And if your chapter wants all of the advanced features like SMS texting and document storage, the Diamond Level subscription is for you.

What are all of the features included with APOonline?

For a complete list of features please visit the Features page.

How do I sign up to get my chapter a free trial?

Simply complete the Registration Form and your chapter's new website will be instantly ready for your use! The Diamond Level subscription is not available for a free trial but you can upgrade to it at any time.

Is APOonline an official Alpha Phi Omega program?

APOonline is an independent entity that is an official partner of Alpha Phi Omega. APOonline is brought to you by a fellow APO brother, Anthony "Tony" Schmidt of the Alpha Zeta Chapter.

Can any chapter use APOonline?

Yes! Any and all APO chapters are more than welcome to sign up for a free trial of APOonline.

What about Petitioning Groups, can they use APOonline?

Absolutely! In fact APOonline provides free Gold Level service for all prospect groups, interest groups, and petitioning groups of Alpha Phi Omega until they charter or recharter. This is a service that is provided by APOonline to assist in the creation of new APO chapters in the spirit of extending the brotherhood of this wonderful fraternity. Sign up now.

What if my chapter already has a website?

That's OK! You can still benefit from all of the features of APOonline without having two websites. Simply sign up for the Blue Level subscription then link to your APOonline website from your existing website as a "Member Login" area.

Billing

Is APOonline free?

APOonline Blue and Gold Level subscriptions are free for the first academic term (semester/trimester/quarter) for all chapters. APOonline Blue and Gold Level subscriptions are also free for all Petitioning Groups, Interest Groups, and Prospect Groups until they charter or re-charter. Once the free trial time has expired the chapter will then be automatically converted to a paying subscription of APOonline unless the chapter president requests a service termination which will take effect the following term.

How much is APOonline?

APOonline Blue Level subscription is $6 per qualifying account per year. This total is divided by the number of terms the chapter has per year. APOonline sends invoices to each chapter each term thus if your chapter operates on the semester schedule then you will be billed for $3 per qualifying account per semester. The Gold Level subscription is $6.60 per qualifying account per year. The Diamond Level subscription is $8 per qualifying account per year.

What is a 'qualifying account'?

Qualifying accounts are any user account that is of the following membership status: Active, Officer, Pledge, Associate. Any custom membership status will also be considered a qualifying account unless there is reasonable justification for it not to be and the exemption has been pre-approved (ex. Study Abroad status would not be charged because this membership status does not make use of the APOonline system). Please contact Tony at tony@apoonline.org for any exemption requests.

When is a chapter invoiced?

APOonline will send an electronic invoice to both the chapter treasurer and the chapter president about one month before the end of each term. The total number of qualifying accounts will be calculated when the invoice is generated. The invoice will be sent from tony@apoonline.org. It is recommended that you add this email address to your address book to ensure that the invoice does not get filtered into your spam/junk folder.

Most chapters operating on the quarterly system have opted to only receive three invoices throughout each year (skipping the summer invoice). If you are in this position and would also like to change to this type of billing cycle then please contact Tony at tony@apoonline.org.

When is an invoice due?

All APOonline invoices are due 30 days after the invoice was sent unless otherwise noted on the invoice.

Which payment methods are accepted by APOonline?

APOonline invoices are paid to the National Office. Payments may be made in any form that the national ΑΦΩ office accepts. Traditionally this is by check payable to 'Alpha Phi Omega' and mailed to:
Alpha Phi Omega
c/o Linda Secrist
14901 East 42nd Street S
Independence MO 64055-7347. But you can also contact the national office and pay by credit card, eCheck, or even any credit your chapter holds at the national office.

Event Functions

How do I create an event?

  1. Log in.
  2. Click the 'Manage' tab from the menu bar.
  3. Click 'Create an event'.
  4. Complete the form and click 'Add Calendar Event'.

How can I contact all of my event attendees?

If you need to reach out to all of your event attendees you can do so by using the Mass Email feature. But if it's a last minute location change for example you may want to reach attendees more quickly, so you can use the SMS texting feature to send a text to all of your event attendees (Diamond Level subscription only).

To send an email to all event attendees:

  1. Log in.
  2. Go to event's sign up page.
  3. From the Admin Actions menu, select 'Email attendees'.
  4. The email form will be ready for you to simply type your email and Send!

To send a text (SMS) to all event attendees:

  1. Log in.
  2. Go to event's sign up page.
  3. From the Admin Actions menu, select 'Text attendees'.
  4. The text form will be ready for you to simply type your text and Send!